School Management Software · Ghana

School Management System for Ghanaian Schools

Stellar EMS runs admissions, attendance, school fees and exams, and sends attendance SMS alerts to parents. One cloud platform for crèches, primary schools, JHS and SHS.

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Software · Stellar EMS Media · StellarEducationTV Training · For school leaders
Stellar EMS school management dashboard on multiple devices
Who We Are

Built in Accra, with Ghanaian educators

Stellar Education Management System (Stellar EMS) is the flagship school management system from Stately Technologies, built in Accra for schools across Ghana. It was designed together with experienced teachers, head teachers and school accountants so that it fits the way Ghanaian schools actually run — three terms a year, GES-style terminal reports, BECE grading for JHS, fees paid in instalments by mobile money, and parents who expect an SMS rather than an email.

Stellar EMS is a complete, cloud-based platform for crèches, primary schools, junior high schools, senior high schools, colleges and training centres. One system manages everything from admission to attendance, from fee billing to exam scores and report cards, with separate portals for administrators, accountants, teachers and parents.

There is nothing to install and no server to maintain: your data is backed up daily and available from any laptop, tablet or phone. Read our complete guide to school management systems in Ghana →

School administrators in Ghana using Stellar EMS software

Features

Four modules, one system — and a portal for every role.

Administration Module

Academic years and terms, staff records, classes and subjects, grading system configuration, and messaging with free SMS alerts — the backbone of the school.

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Accounts & Finance

Create bills per class or pupil, record mobile money, bank and cash payments, track every student’s balance and print fee collection and arrears reports.

Fees management

Student Services

Admissions, guardian setup, class membership, daily student attendance with SMS alerts, and bulk upload of existing pupil records from Excel.

Attendance tracking

Exams Management

Continuous assessment, exam score entry, grading scales (including BECE-aligned), class positions, and terminal reports finalised by the headmaster.

Exams & reports

Who It’s For

One school management system from crèche to senior high

Crèche, Nursery & Primary Schools

Simple daily attendance, feeding and tuition fees, termly report cards and SMS alerts for busy parents. Start with the modules you need and add more as you grow.

How pricing works

Junior High Schools (JHS)

BECE-aligned grading, continuous assessment, class positions and full fee billing with mobile money payment tracking.

How pricing works

Senior High Schools & Institutions

Staff and teacher portals, custom grading scales, headmaster sign-off workflows, optional QR-code and biometric attendance, and on-site training.

How pricing works

Pricing is modular — pay only for the modules your school uses

Benefits of Stellar EMS

Stellar EMS benefits overview showing administration and student management tools
  • Efficient Administration Process
  • Student Performance Management
  • Time & Resource Saving
  • Improved Accessibility
  • Parental Involvement
  • Enhanced Data Management

Additional Features

Cloud Based Software

Stellar EMS is always online — access it from anywhere, any time. We take care of hosting, security, daily backups and updates.

Multiple Devices

Stellar EMS works on laptops, tablets and the Android phones your teachers already own, so attendance and scores can be entered from the classroom.

All in One

All the options and features you can expect from an academic management software and accounting are included. This is the most flexible and complete solution on the market.

Regular Updates & Support

We add new and awesome features regularly to make our school administrative software unmatchable and bug free for effective use.

Separate Portals Available

A separate portal for every role: an admin portal with full control, plus portals for management staff, accountants, teachers and parents.

Free SMS Services

Send unlimited free SMS alerts on mobile numbers with our 100% free SMS gateway application. Now no need to buy expensive branded SMS to send alerts on mobile phones.

Our Media Arm

StellarEducationTV

Talkshows, interviews and practical ideas from the people shaping education in Ghana — proprietors, teachers, policymakers and parents. Conversations on everything that makes education better.

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Training

Sharper leaders, stronger schools

Practical programmes for proprietors, administrators and educators — school finance, admissions and front office, academic quality, and leading a school as a business.

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Frequently Asked Questions

Is there a backup and recovery system in place to protect data in case of system failures or emergencies?
Yes. Stellar EMS is fully cloud-based, meaning your school data is automatically backed up to secure servers every day. In the event of any system failure or emergency, your data remains safe and fully recoverable. You can access your information from anywhere, anytime, with no need for local servers or hardware maintenance.
Is there a parent portal or communication feature that allows parents to stay informed about their child’s progress and school events?
Yes. Stellar EMS includes a dedicated parent portal where parents can monitor their child’s attendance, academic performance, and upcoming school events in real time. Parents also receive SMS alerts for important updates, enabling active involvement in their child’s education without needing to visit the school in person.
Does the school management system offer mobile apps for convenient access on smartphones and tablets?
Yes. Stellar EMS is fully optimised for mobile devices, offering responsive access through any smartphone or tablet browser. School administrators, teachers, and parents can perform key tasks — from taking attendance to reviewing grades — on the go, without being tied to a desktop computer.
What are the key features of a school management system?
Stellar EMS covers four core pillars: School Administration (academic year management, staff and class scheduling, SMS alerts), Finance & Accounts (bill creation, payment tracking, student account balances, financial reports), Student Services (admissions, guardian setup, attendance tracking, student records), and Exams Management (continuous assessment, terminal report generation, grading configuration, and headmaster sign-off).
What kind of support and training options are available for users of the school management system?
Stately Technologies provides dedicated customer support and onboarding training for all Stellar EMS users. Our support team helps school administrators, teachers, and accountants get up to speed quickly through guided setup sessions and ongoing assistance available via phone and email during business hours.
What security measures are in place to protect sensitive data within the school management system?
Stellar EMS uses cloud infrastructure with multiple layers of security to protect sensitive student and school data, including encrypted data transmission (HTTPS), role-based access controls, regular automated backups, and industry-standard data centre security. Each user role sees only the data relevant to their function, keeping student records and financial information confidential.

Contact Us

Address

Stately Technologies 49 Norley ST, GA-195-9400
North Dzorwulu, Accra

Call Us

+233 (0) 247-246-693 Monday – Friday, 9:00AM – 5:00PM

Email Us

stellar@stellareducation.net We reply within one working day

Open Hours

Monday – Friday 9:00AM – 5:00PM

See Stellar EMS running your school’s data

Book a free demo — we’ll walk you through admissions, fees, exams and the parent portal using examples from a school like yours.

Book a Free Demo +233 (0) 247-246-693